Position: Executive Personal Assistant
Overview:
We are seeking an exceptional Executive Personal Assistant to support a high-profile legal professional. This position requires an individual who is proactive, highly organized, and capable of managing a wide array of executive and administrative tasks with confidentiality, efficiency, and professionalism.
Key Responsibilities:
1. Calendar and Scheduling Management
- Oversee complex scheduling for meetings, calls, and appointments.
- Handle conflicting priorities and ensure smooth calendar management.
2. Travel Arrangements
- Coordinate domestic and international travel, including transportation, accommodations, and visas.
- Prepare detailed itineraries and handle last-minute changes.
3. Communication Management
- Screen and prioritize all correspondence including emails and phone calls.
- Draft, edit, and manage confidential communications and documents.
4. Document Preparation and Organization
- Draft and proofread legal documents, reports, and presentations.
- Organize and maintain filing systems (both digital and physical) to ensure easy access to essential documents.
5. Client Relations
- Serve as a point of contact between the executive and clients.
- Maintain client records and coordinate client-related meetings and follow-ups.
6. Event and Meeting Coordination
- Plan and organize meetings, conferences, and events, handling all logistics.
- Prepare meeting materials, manage guest lists, and coordinate with external service providers.
7. Financial and Budget Assistance
- Process expense reports, manage reimbursements, and assist with budget tracking.
- Handle billing and invoice processing.
8. Office and Operations Management
- Oversee day-to-day office operations, ensuring everything runs smoothly.
- Manage supplies, equipment, and office systems.
9. Research and Analysis
- Conduct research and provide summaries or briefings as required.
- Assist in data analysis for projects or reports.
10. Professional Development and Continuing Education
- Track deadlines for certifications and arrange participation in relevant professional seminars and memberships.
11. Technology and Software Management
- Maintain and troubleshoot essential software tools.
- Implement productivity-enhancing digital tools and solutions.
12. Project Coordination
- Assist in managing and coordinating timelines for ongoing projects.
- Ensure that all project tasks are tracked and updates are communicated effectively.
13. Networking and Relationship Building
- Help build and maintain professional relationships and networks.
- Organize networking opportunities and manage follow-ups.
Skills and Qualifications:
- Proven experience as an Executive or Personal Assistant.
- Excellent time management and organizational skills.
- Strong verbal and written communication abilities.
- High level of discretion in handling confidential matters.
- Proficiency in Microsoft Office Suite, scheduling tools, and travel management systems.
- Ability to adapt quickly to changing environments and priorities.
How to Apply: Interested candidates should send a copy of their updated CV to recruitmentinpoi@gmail.com
Job Type: Full-time
Pay: $800.00 - $1,500.00 per month
Benefits:
- Professional development assistance
Schedule:
- 10 hour shift
- 8 hour shift
- Day shift
- Monday to Friday
- On call
- Weekends as needed
Work Location: Remote
