The AATS is looking for an experienced Associate Meeting Manager to support and oversee functions of meetings and conventions for the AATS. This individual will be responsible for the coordination of planning and pre-planning stages of the event to final onsite execution, while maintaining positive relationships with all vendors and providing unparalleled service to all program directors and volunteer leadership.
Scope
Supports educational programs with between 50-5,000 participants on an annual basis alongside the Director of Meetings and Meeting Managers
Essential Duties and Responsibilities
1) Manage and execute aspects of Annual Meeting logistics and scientific program with the direction of the Senior Meeting Manager and Meeting Manager.
2) Coordinate Annual Meeting Social Events with oversight from Senior Meeting Manage.
3) Organize and execute all related logistics for affiliate meetings in conjunction with Annual Meeting.
4) Support ACCME requirements across all AATS CME events including disclosure collection, disclosure review, mitigation, and peer review as it relates to the Annual Meeting program.
5) Support and execute stand-alone meetings throughout the year from site selection to pre-planning logistics, scientific program development to full execution onsite with oversight from the Senior Meeting Manager and Meeting Manager.
6) Manage and maintain Meetings Department inventory at AATS HQ in Beverly, MA and packing for stand-alone meetings throughout the year as well as the Annual Meeting.
7) Supports creation and development of stand-alone and Annual Meeting program books.
Experience/Essential Skills/Knowledge:
* 4-6 years of related experience required. Bachelor's degree preferred.
* Experience with database software or ability to rapidly learn AATS systems
* Displays strong project management skills with ability to manage schedules and deadlines for ongoing initiatives
*Demonstrates strong time management capabilities and the ability to multi-task
* Broad understanding of association meeting and events
*Demonstrates strong attention to detail and strong organizational skills
* Significant communication skills in written and verbal formats; showcases clear and concise manner
* Ability to work as part of a team and to work independently, a self-initiator
*Ability to drive to the AATS Office, currently located in Beverly, Massachusetts at least four times per year for meeting packing, shipping, and supply inventory.
*Ability to travel up to 8 times per year including a mandatory company retreat.
Benefits: 100% employer paid health insurance for employee and 80% paid coverage for dependents, vacation leave, sick leave, personal days, holidays, life insurance, short term and long-term disability, 401k with match and more!
Founded in 1917, the American Association for Thoracic Surgery (AATS), along with its philanthropic arm, the AATS Foundation, has sought to advance the field of cardiothoracic surgery. It is an international organization whose members have a proven record of distinction within the specialty and have made significant contributions to the care and treatment of cardiothoracic disease throughout the world.
AATS is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. We are committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment.
Job Type: Full-time
Pay: $52,000.00 - $63,500.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Parental leave
- Professional development assistance
- Vision insurance
Schedule:
- Monday to Friday
- Weekends as needed
Application Question(s):
- Will you be able to reliably commute to Beverly, MA 01915 4-5 times a year for meeting packing, inventory and shipping?
Experience:
- Events management: 4 years (Required)
- Database software: 2 years (Required)
Willingness to travel:
Work Location: Remote
