Virtual Office Manager (Administrative Assistant)

IBT Media • Contract • Remote (US) • 21m ago

Department: International Business Times

Anywhere

Contract

Job Title: Virtual Office Manager (Administrative Assistant)

International Business Times seeks Administrative Assistant to handle front-desk receptionist duties and other administrative works virtually with the option of doing the same in our New York office later.

Essential Duties and Responsibilities

Assist with scheduling for executives and other staff as necessary. Familiarity with Google Calendar a must
Assist finance director with reports, collecting data, etc
Manage and post job-ads across internal and external platforms
Serve as the primary point of contact and manage relationships with building management and vendors to ensure a clean and efficiently operating office; oversee and coordinate office maintenance for facility issues, repairs, cleanings, and improvements.
Negotiate and manage vendor contracts; maintain office budget and process invoices and expenses.
Liaise with vendors for copiers, telephony, etc. troubleshooting.
Troubleshoots utility inquiries from NY sites i.e. Verizon, Con Ed, etc.
Other assigned duties as requested.

Qualifications:

Must have experience with coordinating calendars and high-level meetings (Google Calendar) across time zones
Must have excellent verbal and written communication skills, be detail orientated with the ability to prioritize multiple requests and deadlines.
Team player with a high level of discretion and superb decision-making ability.
Must be a flexible, detail oriented, thorough, self-starter with the ability to multi-task, anticipate,
Must be comfortable using a host of digital tools, such as Excel, Google Docs, etc

About IBT

IBT Media is a fast growing global digital news organization, delivering news and insight to over 30 million monthly readers across the world. With innovations across the newsroom and the platform, we are engaging a new generation of readers with content that speaks to their interests, analysis that serve their businesses, and insight to make sense of a globally connected world.