Willkie Farr & Gallagher LLP

Legal Text Editor (Train EDGAR) - Remote

Summary:

Willkie Farr & Gallagher LLP is looking for a Remote Legal Text Editor to support the Administrative Services and Word Processing Department. Willkie is an elite international law firm of approximately 1,200 lawyers located in 15 offices in six countries.

We are looking for a Legal Text Editor to train on EDGAR filings who will be able to perform all basic and advanced word processing functions on current software utilized by the firm including Word, Excel, iManage, Jigsaw, Visio, Adobe, DocX Tools, Litera and any additional software the Firm utilizes in the future. Standard working hours will be Monday to Friday 9 a.m. EST to 5 p.m. EST. The successful candidate will have experience editing legal documents and law firm experience.

At Willkie, we believe great people are the key to our success. As such, we are offering a highly competitive compensation package with exceptional benefits. If you are looking to work in a friendly, collaborative environment that affords unique opportunities to expand your professional development, this role is for you.

Please click the link below to apply directly to our internal Recruiting Platform.

Click Here: https://recruiting.ultipro.com/WIL1020WFGLL/JobBoard/85771bc5-ab3e-4889-afbf-15540190e369/Opportunity/OpportunityDetail?opportunityId=4d8c9ef1-1c67-49bc-a5e8-dce5d83837ad

Responsibilities:

Read and interpret instructions for each document to be worked on.
Perform extensive formatting and editing of word processing document, including advanced features such as Workshare, Table of Authorities, Table of Contents, etc.
Create, edit, revise and print documents on Word Processing system, including labels, backs, fax forms, messenger request forms and all other forms on the system.
Convert documents from other software into the version we are currently utilizing.
Perform technical functions including, unzip and zip files, convert files, import files on to the systems, retrieve documents from Microsoft Office Applications, iManage, Jigsaw, EDGAR and other related software documents, etc.
Proofread work for quality and correct formatting.
Arrange for return of work to attorney.
Transcribe tapes and digital/visual files.
Assist with scanning and faxing of documents as necessary.
Work for attorney at desk when necessary.
Follow intake desk procedures including tracking of jobs, keeping workflow moving, discussing details of job with attorneys, interacting with Proofreading, and delivering work to attorney accurately and promptly.
Cover the intake desk as needed, including Center phones, reception line, negotiating deadlines with attorneys, monitoring workflow, distributing work to operators, tracking jobs in Center email inbox, communicating with other shifts, sending shift report.
Prepare packages for external delivery.
Other tasks as required.

Qualifications:

Some college preferred.
Ability to type 65 wpm.
Advanced experience with Microsoft Word functions, such as TOC, TOA, Cross-referencing, Glossary, Indexing, Bookmarks, Track Changes, Tables, Drawing, Auto-Correct features, Styles required.
Extensive experience with converting large, complex legal documents using legal applications such as DocX Tools, Litera, TOA creation software and OCR conversion software such as Omnipage, Innova, etc.
Willingness to serve as backup for the intake desk.
Experience creating, editing and troubleshooting PowerPoint and Excel documents, including advanced functions such as embedded pictures and tables, templates, reformatting required.
Extensive knowledge of Windows Operating System, iManage, Jigsaw, Edgar and other related software.
Familiarity with Visio is preferred.
Competence in creating and editing financial tables quickly and accurately.
Knowledge of Acrobat, including redacting, conversions, PDF binders, graphics and picture manipulation, including resizing, copying, and pasting functions required.
Familiarization with basic graphics and picture manipulation, including resizing, copying, and pasting functions.
Familiarization with OCR conversion software.
Excellent communication, interpersonal and teamwork skills.
Knowledge of general office procedure and practice.
Ability to work well under pressure.
Excellent organizational skills, including the ability to prioritize.
Legal document editing required.

ADA Requirements:

Ability to handle multiple priorities and to work in stressful situations.
Ability to sit at a desk most of the working day and walk short distances.
Needs manual dexterity, speed and accuracy in handling office equipment.
Ability to work efficiently and accurately in an atmosphere of frequent interruption.
Ability to carry light objects, e.g., files, small objects and supplies a short distance.

Employment Status:

Non-Exempt
Remote

The salary range for this role is $90,000-$95,000 and represents the Firm’s good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will be dependent upon a number of factors, including but not limited to, the candidate’s relevant experience, qualifications and location. Willkie offers a comprehensive suite of benefit programs to all eligible employees. A summary of available benefits can be found here in the Career section of the Firm’s website.

Willkie requires personnel in the California or Chicago offices be vaccinated against COVID-19, and if eligible, have received one booster shot, in order to access the Firm’s California or Chicago offices, attend Firm events in California or Chicago or meet in person with other Firm personnel and/or clients in California or Chicago. This position will require physical presence in Willkie’s Chicago/California office(s) on a weekly basis. Accordingly, any offer of employment is contingent, subject to reasonable accommodations, upon providing the Firm with necessary proof of vaccination. The Firm will keep all vaccination information, as well as any medical information, if applicable, confidential in accordance with applicable law.

Willkie Farr & Gallagher is an Equal Opportunity employer. We do not discriminate based upon actual or perceived: race, color, age, religious creed, citizenship, citizenship status and alienage, nationality, national origin or ancestry, ethnicity or creed, disability, genetic information or medical condition, pregnancy or maternity, paternity, marital or civil partnership status, caregiver status, gender (including gender identity, expression, nonconformity, gender reassignment or status as a transgender individual), sex, sexual orientation or preference, veteran or military status, height, weight or any other characteristic protected by law. We are committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let the hiring manager know.

California Applicants:

Willkie will consider qualified applicants with criminal histories in a manner consistent with the City of Los Angeles Fair Chance Initiative for Hiring Ordinance (FCIHO).

Willkie will consider for employment qualified applicants with arrest and conviction records in a manner consistent with the San Francisco Fair Chance Ordinance.

Pursuant to the City of Los Angeles Fair Chance Initiative for Hiring Ordinance (FCIHO) and the San Francisco Fair Chance Ordinance, we will consider qualified applicant with arrest and conviction records.

Pursuant to the California Consumer Privacy Act, the following link contains the Firm's California Consumer Privacy Act Privacy Notice for Candidates which explains the categories of personal information that we collect and the purposes for which we use such personal information.

Job Type: Full-time

Pay: $90,000.00 - $95,000.00 per year

Schedule:

8 hour shift

Work Location: Remote

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