Are you a highly motivated, detail-oriented professional with a talent for execution and strategic alignment? Do you excel at anticipating needs, driving results, and coordinating departments to keep everything running smoothly? If so, we want to hear from you!
About UsHeadshots.com is revolutionizing how companies deliver professional headshots at scale. Trusted by leading brands such as Boeing, Capital One, and American Express, we eliminate the need for photographers, gimmicky AI, or special equipment. Clients simply snap a photo with their smartphone, and our team delivers stunning, cohesive, and on-brand headshots within three business days.
As Chief of Staff and Assistant to the CEO, you’ll work directly with the CEO as a critical integrator and executor, ensuring strategic priorities are met and the organization operates efficiently. This role is designed for a strong self-starter with experience leading and creating structure for teams.
Key Responsibilities
Strategic Coordination:
- Partner with the CEO to align team efforts with organizational goals, ensuring projects and initiatives are executed seamlessly.
- Manage the CEO’s calendar, priorities, and agenda to optimize efficiency and focus on high-impact tasks.
Operational Oversight:
- Organize and lead team meetings, ensuring clear agendas, actionable outcomes, and follow-through on key deliverables.
- Maintain and improve operational systems to ensure smooth communication and workflow across the organization.
Problem Solving & Anticipation:
- Anticipate potential challenges or bottlenecks and proactively develop solutions to address them.
- Serve as the CEO’s trusted advisor by providing insights and recommendations for improving processes and achieving strategic objectives.
Execution & Accountability:
- Track and follow up on key initiatives to ensure timely and high-quality execution.
- Maintain a bird’s-eye view of organizational priorities, ensuring nothing slips through the cracks.
Qualifications
Experience:
- Proven experience (5+ years) supporting C-suite executives or senior leadership roles, managing complex schedules, priorities, and deliverables with precision and discretion
- Demonstrated ability to oversee and coordinate multiple projects simultaneously, ensuring alignment with strategic objectives and on-time delivery
- Experience in streamlining and maintaining operational systems, including organizing meetings, tracking deliverables, and ensuring accountability across teams
- A track record of identifying challenges before they arise and implementing proactive solutions to keep operations running smoothly
- Familiarity with translating high-level organizational goals into actionable plans and ensuring follow-through
- Hands-on experience in improving internal processes and managing tools for efficiency and productivity
- Extensive experience working with the U.S.-based clients, with a deep understanding of the American business culture and communication practices.
- Exceptional communication, organizational and management skills
Mindset:
- A team player who enjoys working with others and helping them to succeed in their role
- A proactive problem solver who takes initiative and drives results
- Takes accountability for outcomes and ensures follow-through
- A strong executor with a commitment to follow-through and accountability
- An integrator who ensures alignment and cohesion across teams and projects
- Communicates promptly and transparently to build trust
Compensation & Benefits
- Fully remote position
- Opportunities for growth
- Join an innovative and fast-paced team making a big impact in the professional services industry
If you’re ready to take on a high-impact role that blends strategy, execution, and leadership, apply now to join Headshots.com as our Chief of Staff and Assistant to the CEO!
Job Types: Full-time, Contract
Pay: $2,720.00 - $3,200.00 per month
Work Location: Remote
